Some of the links in this post may be affiliate links. This means that if you click the link and purchase the item, I will receive an affiliate commission at no extra cost to you…you’re just helping to replenish our family’s travel fund.
There are certain guidelines you need to put in place to increase employee productivity. First, external employees need to be able to trust that you have their best interests at heart and that you don’t just want to micromanage them.
This blog post will discuss twelve ways to control remote workers and increase productivity. By following these ways, you can create a system that works for both you and your team!
1) Define roles and expectations
The first step in controlling remote workers is to clearly define roles and expectations. Roles are important because they help everyone understand what their responsibilities are. Expectations must be realistic and achievable so that employees do not feel that they are constantly falling behind.
2) Set up regular check-ins
Regular check-ins are essential to keep track of progress and ensure everyone is on the same page. Check-ins can be via video call, phone call, or even just a quick email exchange. The important thing is that they happen regularly and consistently.
Without regular check-ins, your remote employees will feel like they’re in the dark about what’s going on. And in return, their work will suffer.
3) Use project management software
There are tons of excellent project management software options out there, like Asana and Trello. Using project management software is a great way to keep track of deadlines, assigned tasks, and progress reports.
Project management software is also useful for providing external employees with a visual representation of what needs to be done. This can be especially useful for employees who are visual learners.
4) Set up a time tracking system
A time tracking system can help you see how your employees spend their time. This is valuable information because it can help you identify areas where they can relax.
There are a few different ways to set up a time tracking system. You can use an online service, or you can install time tracking software on your employees’ computers. Whichever method you choose, make sure your employees are familiar with it. So take a look The 8 Best Employee Time Clock Apps for Managers to help you make a decision.
5) Keep lines of communication open
It is important to keep lines of communication open at all times so that your employees can reach you when they need to. In addition to regular check-ins, make sure you’re available for impromptu video calls or chat sessions.
And don’t forget the non-verbal cues! Body language is just as crucial in remote communication as it is in person. Remember to smile, make eye contact and use affirming gestures.
6) Promote cooperation
Encouraging collaboration is a great way to get employees working together toward a common goal. When employees feel that they are part of a team, they are more likely to be engaged and motivated.
There are a few different ways to promote collaboration. For example, you can assign team building exercises, create group projects or hold regular brainstorming sessions. It is said that brainstorming sessions are most effective when done in person, but you can also hold them virtually.
7) Promote a healthy work-life balance
A healthy work-life balance is important for everyone, but it’s especially important for remote workers. Because they are not in an office environment, it can be easy for them to burn out.
Encourage your employees to take breaks during the day and make sure they don’t work too late into the night. It is also important to give them flexibility when it comes to planning their working hours. And finally, don’t forget to show your appreciation! A little recognition goes a long way.
8) Use performance reviews
Performance reviews are a great way to provide feedback and identify areas for improvement. However, they should be done regularly, such as once a quarter or twice a year.
When writing performance reviews, be sure to focus on the positive aspects of your employees’ work. And if some areas need improvement, be specific about what needs to be done.
9) Provide adequate training
Appropriate education is essential for any employee, but it is especially important for remote workers. They need to know how to use the tools and software you’ve provided, as well as any company-specific processes.
Make sure your teaching material is clear and easy to understand. And if possible, provide training in multiple formats, such as video tutorials, written instructions, and live demonstrations.
10) Have a backup plan
It is important to have a backup plan in place in case something goes wrong. For example, what will you do if your primary means of communication goes down? What if an employee can’t access their work files? Thinking about these things in advance will help you be prepared for anything that might happen. And as they say, the warning is forearmed!
11) Reward good work
Remember that reward your employees for a good job! This will show them that you appreciate their hard work and will motivate them to keep up the excellent work. There are several different ways to do this, such as giving bonuses, awarding paid time off, or simply sending a handwritten thank you note.
12) Keep your external employees engaged
Last but not least, it is important to keep your external employees engaged. If they don’t feel motivated, you will see it in their work.
There are a few different ways to keep employees engaged. You can give them opportunities to learn new skills, give them feedback and give them challenges to complete. And don’t forget to show your appreciation! A little recognition goes a long way.
Controlling remote workers can be a challenge, but with the right tools and strategies in place, it can definitely be done. By using these ways, you will be able to keep your employees engaged and motivated, which will result in better work productivity.
Other blog posts you might enjoy